All team staff are in contact with players at any time - including behind the bench, on the ice, in the dressing room at any other times or locations - need to submit a clear Vulnerable Sector Check (VSC) through the OHF's Screening and Declaration Submission Portal. This includes all coaches, assistant coaches, on-ice staff, trainers, managers, and dressing room supervisors.
- All staff must complete a NEW DECLARATION for the 2025-2026 season - even those that completed a decaration last season.
- Vulnerable Sector Checks (VSC's) are valid for 3 seasons. If your VSC was issued in the 2023-24 or 2024-25 seasons, and was uploaded to the OHF last year, only a new declaration should be required.
- If your VSC was issued for the 2022-2023 season or before, or you did not submit a VSC last season - a new VSC will be required before you can upload it to the screening portal.
- Once the Screening and Declaration submission process has been completed, send a screenshot of your Hockey Canada profile to your team manager. The screenshot must show your name, along with a green checkmark for both
Click here to access your Hockey Canada profile.
IF YOU REQUIRE A NEW POLICE RECORD CHECK:
Barrie Residents:
Barrie residents must request a records check through Barrie Police Services. Follow this link for more information and to start the process: https://www.barriepolice.ca/services/records/
Innisfil / Bradford Residents:
Innisfil residents need to request a records check through South Simcoe Police Service. For more information on the process click here: https://southsimcoepolice.on.ca/records-check/
Residents of OPP-Police Communities
If you reside in an OPP-policed community (Clearview, Essa, Midland, Orillia, Oro-Medonte, Springwater, Tiny, Wasaga Beach or others), you will need to pursue your police check through the Ontario Provincial Police. The OPP have a new online request service for Vulnerable Sector Check requests: please click here for OPPP Record Check request portal or call 1-888-310-1122 (toll free, non-emergency line) for more information.
VOLUNTEER CONFIRMATION LETTER:
Some police jurisdictions may require you to provide a letter confirming your role as a volunteer and stating why a Vulnerable Sector Check is required. New for 2025: the BWHA no longer issues volunteer letters - the OHF's Letter Requesting Vulnerable Sector Check must be completed and submitted to your police agency.
If you have any questions about the VSC and Declaration submission process, please email [email protected].