Withdrawal and Refund Policy
Where, following registration a player withdraws from a competitive team, house league team or women’s league team, the player may request a refund of registration fees paid to the BWHA. All refund requests must be submitted to the BWHA Treasurer using the Refund Request Form.
It is important to note that a Refund Request is NOT a notice of withdrawal, and should only happen AFTER a player has properly informed the appropriate individuals of their intention to withdraw.
A BWHA member may withdraw from a BWHA program or team with written notice to the corresponding BWHA Executive Director:
House League – [email protected]
Adult Women’s House League – [email protected]
Competitive – [email protected]
Development programs – [email protected]
Upon receiving the Refund Request Form, the BWHA Treasurer will determine if a refund is applicable as per the following refund schedule:
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HOUSE LEAGUE
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REFUND REQUEST
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REFUND AMOUNT
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Prior to September 15th
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Full refund less $50 administration fee*
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September 15th to November 15th
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Full refund less $300 administration fee*
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After November 15th
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No refund
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ADULT WOMEN’S HOUSE LEAGUE
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REFUND REQUEST
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REFUND AMOUNT
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Prior to November 1st
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Full refund less $100 administration fee*
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November 1st to January 15th
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Full refund less $250 administration fee*
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After January 15th
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No refund
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COMPETITIVE**
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REFUND REQUEST
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REFUND AMOUNT
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Prior to September 1st
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Full refund less $450 administration fee*
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After September 1st
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No refund
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BWHA DEVELOPMENT PROGRAM
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REFUND REQUEST
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REFUND AMOUNT
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Prior to start of the development program
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Full refund less $25 administration fee*
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Following the start of the development program or later
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No refund
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*Administration fees include payment processing, BWHA overhead fees, OWHA registration and Hockey Canada insurance fees incurred.
**No refunds will be provided to Competitive players who voluntarily withdraw under any circumstances.
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If a player withdraws from a competitive team and BWHA registration fees still remain after the penalty amount from above is assessed, the outstanding fees must be paid in full before a player’s release request is approved.
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If a player withdraws from a competitive team prior to September 1st and subsequently registers and remains in BWHA House League in the same season, the refund penalty of $450 outlined above shall not apply. The player’s refund amount will be equal to the full BWHA registration fees paid, less an amount equal to the house league registration fee (not including Non-Resident or late registration fees).
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Following the withdrawal from a team, a player shall be immediately ineligible to participate in any team related activities.
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The City of Barrie’s “Non-Resident fee” ($30 per player) is non-refundable for any reason.
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The Treasurer shall, as part of their monthly report to the Board of Directors, provide a list of all refund requests received, including name, date received, refund penalty incurred and refund amount approved.
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Any request to deviate from this policy and to either provide a different refund amount, or to provide relief from the defined deadlines, must be approved by the BWHA Board of Directors.
Refunds due to Injury and Illness
If a refund is required due to an injury and/or illness to a player, such a request must be completed and submitted within 30 days of the date of the injury/illness. A copy of the doctor’s note confirming the player’s inability to participate may be required, along with the Refund Request Form.
If you have questions about the BWHA's Refund Policies, please email [email protected]